Guidelines for International Partnership Agreements

International institutional partnership activities at Western are structured by various types of agreements, with each agreement type designed to facilitate a particular purpose as described in the Agreements Lexicon.

Activities defined in these agreements must:

  • Be aligned with the goals of Western’s internationalization strategic plan - Achieving Excellence on the World Stage
  • Establish productive and sustainable institutional relationships and be mutually beneficial
  • Meet Western’s Safety Abroad Policy with regard to Government of Canada travel advisory warnings for international locations and demonstrate commitment to safety protocols, in particular where student mobility is concerned
  • Follow Western’s policy and procedures of Establishing International Academic Partnerships

Western International in collaboration with other campus units and committees are responsible to review agreements with overseas institutions to ensure that proposed agreements are appropriate and meet Western University standards. In order to assist interested parties with the review process, the International Partnership Proposal Form is designed to provide background information about the proposed partner institution and the overall goals of the proposed relationship.

 In order to present a proposed international partnership agreement to Western International, please refer to the instructions below.

 Instructions:

1. Review the Processing Stages for International Partnership Agreements.

2. Complete the International Partnership Proposal Form, which will aid in assessing if an agreement is necessary and if so, the appropriate type of agreement to pursue.

NOTE: Except in cases where agreements obligate Western to provide material resources, Western does not require that partnership activities be formalized through any of these means. 

3. Acquire all required signatures on the form. Refer to the Agreements Lexicon for a summary of signatures required based on the type of agreement that is being proposed.

4. Email the form to Western International (intl-agreements@uwo.ca).

5. Allow 3 weeks for the review of the International Partnership Proposal Form.

6. The outcome of the proposed partnership will be communicated to the faculty/staff member initiating the agreement proposal.

7. Refer to the Processing Stages for International Partnership Agreements for next steps.

For questions about this process or to briefly discuss the proposed partnership prior to completing the International Partnership Proposal Form, please contact Western International (intl-agreements@uwo.ca).

Processing Stages for International Partnership Agreements

Step 1: Exploring a Partnership

Discussion is conducted between the faculty/staff member initiating agreement proposal and Western International to scope feasibility and mutually beneficial outcomes of the proposed partnership.

Contact - Manager, International Agreements (intl-agreements@uwo.ca)

Step 2: Partnership Proposal Form

The International Partnership Proposal Form is completed by the faculty/staff member initiating agreement proposal, including supporting signatures from the Head of Unit or Department Chair and Faculty Dean supporting the proposal.

Step 3: Proposal Review

Western International reviews the proposal in consultation with other campus units, as required, based on the type of agreement that is being proposed. Refer to the Agreements Lexicon for a summary of unit(s) involved in the review & approval process for the respective agreement types.

Allow 3 weeks for the review of the International Partnership Proposal Form.

Step 4: Partnership Decision

The outcome of the proposed partnership is communicated to the faculty/staff member initiating the agreement proposal.

Step 5: Agreement Development

If the proposal is approved, Western International provides an agreement template and liaises with the partner institution and campus units, as required, to formalize a final draft for signing.

This step may require substantial review periods by multiple bodies at Western and at the partner institution. In cases where the partner institution requests modifications to existing Western agreement templates, due diligence will need to be conducted by Western’s office of legal counsel.

Allow 4 weeks for this step to be completed, noting that some negotiations and review periods can take significantly longer.

Step 6: Signing of Agreement

Western International coordinates the signing of the agreement with the partner institution and appropriate signatories at Western.

Step 7: Confirmation

Western International advises the faculty/staff member initiating the partnership once the agreement is formalized and signed.

Step 8: Records and Archiving

Western International retains original copies of the agreement for registration and archiving.