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Fundraising & Education Executive Applications Due May 16th
Western Heads East – Fundraising & Education Committee 2018-2019
Executive Application
Name: __________________________________ Western E-mail:_______________________
Year of study (-18/19): ________ Program: ______________ Phone Number: ____________
Positions available:
- Africa Western Collaboration Day (AWC) Coordinator
- Membership Coordinator
Candidate Eligibility:
The candidate must be a current Student at Western University and be willing to commit for the entire academic year (4-5 hours/week commitment). Position eligibility for work-study.
Please submit a proposal no longer than 1 page via e-mail to the Western Heads East Fundraising and Education Committee Co-Chairs (Nordiah Newell & Rosalind Chia), by 11:59 PM, May 16th 2018. Please include the following information in the proposal:
- Why you are interested in the position(s)
- What relevant experience you have
- Any ideas you may have on how you will get started in the position
- List any other commitments you have during the academic year
Interviews (Skype or Phone) will be scheduled after May 16th. The interview will consist of a brief presentation of the ideas put forth in the application by the candidate, followed by a brief Q&A Session.
Completed Application, as well as any Questions or Concerns can be sent to:
Nordiah Newell nnewell3@uwo.ca and Rosalind Chia rchia2@uwo.ca
All volunteer hours can count towards Global and Intercultural Engagement Honor
Roles & Responsibilities
Africa-Western Collaboration Day (AWC) Coordinator: (2 positions)
- 4 – 5 hour commitment/week minimum. Hours may vary depending on events and tasks given
- Work collaboratively with WHE staff, AWC planning committee, and a work-study student to plan Africa-Western Collaboration Day, which takes place during International Week and is the largest WHE event of the year. Some planning details will include:
- Arranging food
- Assisting with preparations for the keynote speaker
- Decorations and floor plan
- Recruiting volunteers and assigning tasks
- Assisting with arrangements for student poster presentations
- Promotions
- Note that there are resources available to support all the above tasks
- Plan the WHE Annual Online Auction which takes place late November-early December
- Distribute donation request letters using a contacts spreadsheet updated annually*
- Track donations and follow-up with phone calls*
- Assist with picking up items not delivered to WHE office*
- Create a Sponsors page to recognize our donors
- Create a catalogue of auction items to distribute among faculties
- Set up auction website (requires communication with Simple Auction Site and uploading photos and description of each auction item)
- Support another executive WHE team division during second semester
- Complete Western required online training to volunteer with Western International
*Items with an asterisk indicate tasks that are started during the summer with work-study student support
Membership Coordinator: (2 positions)
- 4 – 5 hours commitment per week, hours may vary depending on general meetings, events and tasks assigned
- Volunteer training, appreciation, updates
- Maintain an up-to-date email list of all volunteers
- Create Facebook group for general volunteer updates/communication
- Maintain weekly communication with volunteers regarding WHE updates, upcoming events, meeting reminders, etc.
- Emailing volunteers after events to thank them and encourage to keep participating
- Organize and plan monthly meetings with general volunteers
- Ensure monthly meetings include 3 components: education, social, and volunteer work towards events/campaigns
- Coordinate with the Events Coordinators and Co-Chairs to plan meetings that keep volunteers engaged and updated on events
- Organize the Volunteer Week booth in September and other information booths throughout the year
- Recruit volunteers and encourage regular participation by assigning roles such as first year residence representatives, second/third year representatives, etc.
- Work with External Coordinator to promote Western Heads East to first year students in residence council meetings
- Ensuring volunteers sign up for and attend events
- Track volunteer hours if needed
- Help organize the St. Patrick’s Day Fundraiser, where first year chemistry (or other course) classes who meet the set goal (e.g. $100) will get the prize of seeing their professor dress up in a leprechaun costume
- Organize and carry out the volunteer appreciation dinner at the end of year
- Complete Western required online training to volunteer with Western International