Steps for Faculty & Staff Leading Students
Faculty and Staff leaders who are responsible for supervising student trips abroad are asked to please follow the steps below as soon as possible once travel arrangements are confirmed. Students participating in your program must enter their travel information into Western's Travel Registry no later than 3 weeks prior to travel.
If you have any questions, please review the FAQ for Faculty and Staff Leading Student Trips Abroad.
Steps for Faculty and Staff Leading Student Trips Abroad
The Government of Canada provides travel advice and advisories for Canadians travelling abroad. Review and monitor this information regularly. Western's Safety Abroad Policy restricts student travel to countries with an official travel advisory stating "avoid non-essential travel" and "avoid all travel." If your proposed destination is under an official travel advisory, or if you have questions about the Safety Abroad policy please contact Western International via email at email@example.com to discuss and evaluate the planned itinerary. Please also review the frequently asked questions list.
All students participating in University sanctioned international travel must complete Western's pre-departure training, in addition to any specific training required by your international program. Western International offers this training online via OWL.
Students who have successfully achieved 80% in the final quiz will be issued with a certificate of completion. They must submit this certificate to the faculty or staff member leading the trip to confirm compliance with this requirement.
Please note that pre-departure training is optional for those attending an international conference.
Western maintains a travel registry for all students travelling abroad on University sanctioned activities. As the activity sponsor, it is highly recommended that you complete the second step of the Travel Registry process. This step includes entering your own travel information (such as flight information, dates, locations) into MyTrips with International SOS (ISOS), no later than 3 weeks prior to travel, to ensure that you, as the trip leader, are also receiving the same level of ISOS support, travel and medical alerts, as the students participating in the trip. If you have questions please contact firstname.lastname@example.org.
Western maintains a travel registry for all students travelling abroad on University-sanctioned activities. As the activity sponsor, you must request that participating students enter their information into the Travel Registry no later than 3 weeks prior to travel. If you have questions please contact Western International via email at email@example.com
As part of Western's commitment to our travellers, we have invested in global medical and security assistance through International SOS. This program is designed to keep our students healthy, safe and secure while they are travelling or living abroad. Resources are also available prior to travel to help you plan your trip, including travel security briefings for the proposed itinerary as well as recommendations to eliminate or reduce risks to acceptable levels.
- Government of Canada: Canadians travelling or living abroad
- Government of Canada: Country Insights (background on culture, traditions, communication, etc.)
- OHIP information
- Public Health Agency of Canada: Travel Health information